- Get Started with Tradeshift
- How-to videos
- Get Sodexo assistance
- Australia Business Validation Rules
- Top Questions from Sodexo suppliers
1. Get started with Tradeshift
1. Receive your invitation from Sodexo |
2. Complete the online form |
3. Welcome to your account! |
|---|---|---|
| Activating your Tradeshift account is easy. It begins with an invitation, initiated by Sodexo, to activate your account.
A few days later you will receive an e-mail from supplierinvitation@tradeshift.com inviting you to join the Tradeshift network. Have a look in your inbox. |
Complete the online form, entering necessary information about your company and about yourself as user of your Tradeshift account. Some information will be pre-filled, please check if it is correct and fill the missing parts. |
After completing the form, you will be able to activate your account with one click! From there, we recommend opening the Support app to consult Sodexo's customised Support page, as it contains even more useful information for working with Sodexo! |
You can find more details about the activation process in this article.
2. How-to videos
E-invoicing without a PO
How to submit an invoice without a PO
E-invoicing with a PO
How to submit an invoice with PO
3. Get Sodexo assistance
If you have a specific question or support request (Invoicing process at Sodexo, how to get a cost center, a purchase order number or issues with Tradeshift account creation…) please send an email to the support mailbox APQuery.AU.APAC@sodexo.com to reach out to Sodexo hotline.
Vendors from Australia still have the option of submitting their invoices via email. If you would like to submit your invoice through email, you can do so at APinvoices.AU.APAC@sodexo.com.
4. Australia Business Validation Rules
E-invoicing Validation Rules
| Invoice | |
|---|---|
| PO | NO PO |
| A supplier ABN number must be registered or known in the Sodexo master data before starting process | |
| Invoice Issue date is mandatory | |
| Due date cannot be prior to the issue date | |
| No duplicated invoices are allowed for a single supplier to a buyer company (combination of supplier and document number) | |
| Invoice must not be future-dated | |
| One PDF one Invoice copy | |
| PO number is mandatory | - |
| - | Cost center is mandatory and must be valid |
| - | If Cost center is not mentioned then Person of reference email id is mandatory |
| PO number and cost center are mandatory at header level | |
| Documents may not be future-dated | |
| An invoice cannot equal 0 | |
| The Invoice number cannot exceed 20 characters | |
| The invoice PDF has to be attached in the electronic invoice to be valid | |
|
Suppliers can only create invoices to Sodexo. Quotes and purchase orders are blocked when selecting the bill-to, prepayment and proforma invoices are blocked when trying to send them |
|
Credit Note Validation Rules
| Credit Note | |
|---|---|
| PO | NO PO |
| A supplier ABN no must be registered or known in the Sodexo master data before starting process | |
| Invoice Issue date is mandatory | |
| No duplicated Credit notes are allowed for a single supplier to a buyer company (combination of supplier and document number) | |
| - | Cost center is mandatory and must be valid |
| If provided, invoice number must exist for the given supplier | |
| PO number must be the same at header and line level | - |
| A Credit note cannot equal 0 | |
| The Credit note number cannot exceed 20 characters | |
|
Suppliers can only create Credit notes to Sodexo. Quotes and purchase orders are blocked when selecting the bill-to, prepayment and proforma invoices are blocked when trying to send them |
|
Important note: Vendors will still have the option to submit invoices through email.
5. Top Questions from Sodexo Suppliers
- What are the benefits of using Tradeshift?
- Is there a cost for the supplier using Tradeshift?
- Is using Tradeshift mandatory?
- Where can I find Sodexo support?
- As a supplier, do I need a purchase order or a cost center to submit my electronic invoice on Tradeshift portal ?
- How can I get a purchase order number or a cost center to submit my electronic invoice on Tradeshift portal ?