- Get Started with Tradeshift
- How-to videos
- Get Sodexo assistance
- Netherlands Business Validation Rules
- Top Questions from Sodexo suppliers
1. Get started with Tradeshift
1. Receive your invitation from Sodexo |
2. Complete the online form |
3. Welcome to your account! |
|---|---|---|
| Activating your Tradeshift account is easy. It begins with an invitation, initiated by Sodexo, to activate your account.
A few days later you will receive an e-mail from information@tradeshift.com inviting you to join the Tradeshift network. Have a look in your inbox. |
Complete the online form, entering necessary information about your company and about yourself as user of your Tradeshift account. Some information will be pre-filled, please check if it is correct and fill the missing parts. |
After completing the form, you will be able to activate your account with one click! From there, we recommend opening the Support app to consult Sodexo's customised Support page, as it contains even more useful information for working with Sodexo! |
You can find more details about the activation process in this article.
2. How-to videos
E-invoicing without a PO
How to submit an invoice without PO
How to submit a multi-tax invoice without PO
How to submit an invoice with additional cost without PO
E-invoicing with a PO
How to submit an invoice with PO
How to submit a partial invoice, with reference to a PO
How to submit an invoice with PO adding cost
3. Get Sodexo assistance
If you have a specific question or support request (Invoicing process at Sodexo, how to get a cost center, a purchase order number or issues with Tradeshift account creation…) please send an email to the support mailbox NL.business.support@sodexo.com to reach out to Sodexo hotline.
4. Netherlands Business Validation Rules
E-invoicing Validation Rules
| Invoice | |
|---|---|
| PO | NO PO |
| A supplier legal or tax ID must be registered or known in the Sodexo master data before starting process | |
| Invoice issue date is mandatory | |
| No duplicated invoices are allowed for a single supplier to a buyer company (combination of supplier and document number) | |
| Invoice must not be future-dated | |
| Po must be in "Received" status within Tradeshift for the given supplier | - |
| - | Cost center is mandatory and must be valid (your cost center has been communicated in your contract) |
| When adding allowances or charges please make sure you select one of the following options from the dropdown list: Late Delivery, Freight Costs , Reason unknown and Expediting fee. Typing in or selecting other allowances and charges is not allowed | |
| Either delivery date or delivery period is mandatory | |
| PO number is mandatory and must be the same at header and line level | - |
| The Invoice number cannot exceed 16 characters | |
| An invoice cannot equal 0 | |
| Documents may not be future-dated | |
| Suppliers can only create invoices to Sodexo. Quotes and purchase orders are blocked when selecting the bill-to, prepayment and proforma invoices are blocked when trying to send them. |
|
| Either PO number or cost center is mandatory at header level | |
| The invoice PDF has to be attached in the electronic invoice to be valid | |
| Due date cannot be prior to the issue date | |
Credit Note Validation Rules
| Credit Note | |
|---|---|
| PO | NO PO |
| A supplier legal or tax ID must be registered or known in the Sodexo master data before starting process | |
| Credit note issue date is mandatory | |
| No duplicated credit notes are allowed for a single supplier to a buyer company (combination of supplier and document number) | |
| Credit note must not be future-dated | |
| - | Cost center is mandatory and must be valid |
| When adding allowances or charges please make sure you select one of the following options from the dropdown list: Late Delivery, Freight Costs, Reason unknown and Expediting fee. Typing in or selecting other allowances and charges is not allowed | |
| PO number is mandatory and must be the same at header and line level | - |
| The Credit note number cannot exceed 16 characters | |
| A Credit note cannot equal 0 | |
| If a Credit note has no invoice reference the cost center is still mandatory | |
|
Suppliers
can only create credit notes to Sodexo. Quotes and purchase orders are
blocked when selecting the bill-to, prepayment and proforma invoices are
blocked when trying to send them.
|
|
5. Top Questions from Sodexo Suppliers
- What are the benefits of using Tradeshift?
- Is there a cost for the supplier using Tradeshift?
- Is using Tradeshift mandatory?
- Where can I find Sodexo support?
- As a supplier, do I need a purchase order or a cost center to submit my electronic invoice on Tradeshift portal ?
- How can I get a purchase order number or a cost center to submit my electronic invoice on Tradeshift portal ?