The validation rules implemented by your customer are listed below:
- Supplier / Customer Party:
- Suppliers must provide an ID if no Legal or Tax ID is provided
- Suppliers must provide an ID if no Legal or Tax ID is provided of their customers
- Integrated suppliers must provide information about the sender (supplier):
- either all the information from the fields regarding their address: Building, Address line 1, Zip code, City and Country (Address Line 2 is optional)
- or an address code
- Integrated suppliers must provide information about the receiver (buyer):
- either all the information from the fields regarding their address: Building, Address line 1, Zip code, City and Country (Address Line 2 is optional)
- or an address code
- Invoice Date:
- Issue date is mandatory and cannot be older than 6 months
- Documents may not be future-dated
- Due date cannot be prior to the issue date
- Delivery date / Delivery period: Either delivery date or delivery period is mandatory
- Integrated Suppliers - Consistency check:
- Total net amount VAT amount = Gross amount (1 cent tolerance accepted)
- Total gross amount line = Gross amount (1 cent tolerance accepted)
- Total net amount line charges - discount amount = Total amount (1 cent tolerance accepted)
- PO Number:
- PO number is mandatory at header level
- PO must be in 'Open' status within Tradeshift for the given supplier
- PO number must be the same at header and line level
- PO / Cost Center:
- Cost center is mandatory at header level
- Cost center must be valid
- Invoice / Credit Note Number:
- If provided, invoice number must exist for the given supplier
- The Invoice number / Credit note number cannot exceed 16 characters
- No duplicate documents are allowed for a single supplier to a buyer company (combination of supplier and document number)
- Charges / Discounts: Description for charges and discounts is mandatory
- Currency: Document Currency must be a valid ISO code